Team Assistant / Office Manager - Global Sporting Events, TW9

Team Assistant / Office Manager - Global Sporting Events Richmond £22,000 - £24,000 + Perks Excellent Entry Level Opportunity - Fixed Term Contract to 30 August 2020 Excellent career-development opportunity for a candidate with a positive can-do attitude to join a global leader in Sporting Events as Team Assistant / Office Manager. We are a global leader in the provision of premium spectator experiences through unique and innovative travel, hospitality and sponsorship programmes at sporting events. With unparalleled expertise, we put sport at the heart of everything they do, to deliver a range of enhanced event experiences that enable spectators to fully engage with sports brands and immerse themselves in the event. We work in partnership with some of the world’s most prestigious sporting organisations: + Rugby World Cup 2019 – Official Travel & Hospitality + Team GB Live – Official Partner of British Olympic Association + ICC Cricket World Cup – Official Travel + All Blacks Tours – Official Travel + IAAF World Athletics Championships 2017 – Official Hospitality + UCI Track Cycling World Championships – Official Hospitality Team Assistant / Office Manager Key Responsibilities: The Team Assistant / Office Manager will be responsible for providing direct administrative and office management support to the UK Team. This position requires a candidate capable of managing a diverse role, requiring both a proactive and reactive approach. The ideal person will have excellent communication skills with an aptitude for managing multiple tasks simultaneously and efficiently. A Team Assistant can be the linchpin of a strong office environment and we are looking to expand our existing driven and ambitious team with an individual of a similar growth-mindset, supporting the team through two exciting global sporting tournaments across 2019 - 2020. General Responsibilities: + Front of house, meeting and greeting visitors, preparing meeting rooms as required + Management of internal shared mailboxes (meeting rooms, shared calendars) + Assisting in coordination of both local and overseas travel and accommodation arrangements for all team members + Inclusive of research and itinerary preparation for the Executive Team members + Meeting support inclusive of minute taking and preparation of documentation / presentations as required + General admin and assistance for Commercial Director, including new business administration support (proof-reading, copywriting, bid preparation etc – training will be provided where necessary). + Assist in the planning, coordination and execution of staff events, to include monthly team meetings and staff socials + Office and facilities management assistance, including but not limited to: - Keep communal areas in order - kitchen, reception and meeting rooms - Ordering and maintaining office and kitchen inventory as required - IT support and in-bound communication management and mail distribution - Maintain the office facilities including maintenance of equipment and ordering supplies + Communication with staff and suppliers on office facilities matters + Undertake any other responsibilities assigned by the Executive Team + Provide back-up project support to all internal teams + First Aid and Fire Marshall duties – training will be provided Desirable Attributes: + Intermediate level of Microsoft Office suite (Word, Excel, Outlook and Power Point) essential + Excellent communication skills, both written and verbally + Ability to be both proactive and reactive is essential + Keen attention to detail + Ability to demonstrate resourcefulness in interdepartmental project work + Professional demeanour that is evident through all levels of communication + Ability to see projects through from start to finish, managing and tracking multiple tasks simultaneously and effectively. Interested? Apply here for a fast-track path to the Hiring Manager Application notice... We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect we may contact you by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details. If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team