Office Coordinator - friendly design company, City of London

If you are a great office coordinator, who loves being the linchpin of a successful and friendly team, this could be the role for you! Our client a leading national architecture and design firm are looking for a bubbly and helpful administrator to join them and ensure the successful running of their office. JOB TITLE: Office Coordinator JOB TYPE: Permanent SALARY: £25,000-£30,000 COMPANY TYPE: National Architecture & Design company START DATE: ASAP HOURS: 9.00am – 5.30pm, with 1 hour for lunch LOCATION: Kingscross/Clerkenwell area CULTURE: Highly professional yet friendly office based in Central London, they do lots of social events together and in office games and socials! Everyone gets on well BENEFITS: So many! 23 days holiday plus 9 Bank holidays (yep 9, the company takes an extra bank holiday in August!), 5% pension, life assurance x2, discretionary 5% bonus and more JOB PURPOSE: Our client is a fun and friendly architecture company, this role is a crucial part of the company, and you will be responsible for the London office and ensuring it runs smoothly, covering variety of duties. A very high level of organisational skills is required, as well as someone who is bubbly, friendly and loves to get stuck in to lots of different duties. * Meet and greet visitors at all levels of seniority and be the first point of contact on their arrival. * Reception duties (answering calls, directing as necessary, taking accurate messages). * Set up meeting rooms, organise refreshments, set up AV equipment. * Maintain the professional look of the studio at all times. * Keep marketing materials in reception and meeting rooms up-to-date. * Purchase office consumables and direct incoming and outgoing packages / deliveries. * Point of contact for facilities management and report issues to them as they arise. * Use initiative to ensure that the administration of the studio runs smoothly. * Work across offices to ensure that admin tasks follow DLA guidance. * Book travel and accommodation, prepare itineraries where required. * Organise project meetings / diary management. * Prepare contract administration documents on projects (e.g. architect’s instructions). * Assist with IT queries in collaboration with IT department (e.g. printers, AV). * Devise and maintain office systems, including internal systems, filing, archiving etc. * Screen telephone calls, enquiries or requests, and handle them when appropriate. * Assist with collating management reports and circulating to other offices. * Deal with correspondence, produce documents, briefing papers, and reports. * Act as point of contact for Leeds and Manchester offices. * Assist with financial administration (e.g. purchase orders). * Maintain staff whereabouts log. * Prepare PowerPoint presentations for internal studio meetings. * Manage office diary, set up B2Bs or management meetings. * Assist with setting up new employees, such as coordinating the induction process. EXPERIENCE AND QUALITIES * Positive, proactive and personable demeanour. * Presents themselves in a confident and persuasive manner by being fluent in verbal, written and visual communication. * Keeps colleagues fully up to date by sharing information regularly using the most effective medium. * Someone great at communicating with colleagues that will assist the smooth running of the studio * Able to multi-task and prioritise workload by balancing daily responsibilities with the fluid nature of the role. * Personable manner, capable of building good relationships at all levels, internally and externally. * Uses initiative and actively makes decisions where appropriate. * A flexible and open attitude towards new ways of working and commitment to lifelong learning NB: If this company and position appeals to you then please apply your CV on-line. Advertised by Office Angels, Holborn branch. Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted. For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information – please copy and paste the following link in to your browser: https://(url